school management software trends in 2020

Top School Management Software Trends In 2020

The year 2020 is a testimony to how school management software has transformed the way schools and educational institutions across the world function. Today, the influence of digital technologies and smart apps are making schools far more advanced them ever before.

Here are the top School Management Software Trends In 2020 for every educational institute.

1. Automate Attendance Via Multiple Integration

We live in a highly competitive world every minute counts. 

In schools across the world, recording and documenting the student attendance daily (and for some classes, even hourly) can be an incredibly time-consuming and mundane process.  For teachers, the increasing workloads, limited classroom hours have given rise to a demand for EdTech tools that help to manage the limited class time efficiently.

Biometric & RFID device integration allows attendance data to get collected automatically. It eliminates the possibility of false attendance or errors. This Automate Attendance Via Multiple Integration ensures that somebody can monitor real-time student movement within the institute premises.

2. Virtual Classroom & eLearning

A virtual classroom is best defined as an online learning environment where there is a live interaction between the teacher and the students as they are participating in various learning activities.

In other words, a virtual classroom is a shared online space for the teacher and the student to pursue their academic goals. The teacher can use prerecorded video or live stream themselves using to interact with the students. In an online virtual classroom, the teacher has a particularly important role of the moderator who guides the learning process. The teacher is also responsible for moderating and supports group activities and discussions.

2020 has also seen the transformation of traditional classrooms into a virtual classroom. The year has heralded the rise of eLearning more than ever before. From online classes to online extracurricular classes, today most of the students from around the world are attending virtual courses and opting for eLearning. 

3. Digital Data Management

Online learning has created a content-rich learning environment. This is because every single day, schools generate a considerable amount of data of various different types. From online courses, assignments, tests, lesson plans, as well as audio and video files, the list is unending.  Some of this data is planned and structured, but every often the digital data can be unstructured and unpredictable.  This change has rendered the traditional storage solutions as unable to keep up with this data.

It is therefore vital that schools look for a data management solution that is easy to use, backup and archive. Digital data management is not only cost-efficient, but it is also more secure and future proof. This means that schools can upgrade their digital data easily by adding new drives, to meet the storage requirements of teachers, students, and other constituents.

4. Online Finance Management

For the school administration team, online finance management tools make managing finances more efficient. Manual calculation and creation of school fees can be very tedious as can collecting fees, late fees, generating receipts etc. 

In 2020 have schools have opted for educational institutes are moving towards online finance management system as it streamlines the entire fees calculation and collection process – making it easier and faster for teachers and parents.

The paperless system, calculates the fees automatically, taking into account all the extra considerations such as scholarships, hostel fees etc. The parents can make a payment online, safely and securely and from the comfort of their homes.

Additionally, the online finance management system is easily scalable and customizable. It makes the school more proficient at their administration work so that they can use their time and resources to concentrate on the students.

5. Automate Admission Process

Traditionally, the manual admissions processes in schools across the world are characterized by endless phone calls and visits by hassled parents and students looking for information on the admission process.

2020 has seen the rise of automated admission process where w with the help of technology, schools can send parents relevant emails and mobile messages, updating them on necessary information. 

The actual admission process – distribution and collection of forms, registering students, generating a fee summary – all these tasks can be easily managed with an automated online admission process

6. Conduct online examination

The year 2020 has also seen many schools make a shift from the traditional assessment methods to using online assessment tools. These tools not only benefit the students and teachers but are also be advantageous to the institutes.

One of the most significant advantages of conducting online exams is that it gives the flexibility of location and time. Teachers too, can invigilate the assessments remotely. This helps save the time and cost of travel for students and teachers. 

Other advantages of conducting online examinations in 2020 is a lesser administrative burden since time and effort is saved on the printing and distribution of exam papers, the setting up on examination centres and classrooms.

Online exams also allow for faster evaluations and results. Since they are paperless exams, they are good for the environment. 

7. Mobile App

In recent times mobile apps for school management have become extremely popular in schools all over the world. The mobile app keeps parents updated about the various activities taking place in the school. It also offers various other features like school transport tracking, accessible communication, collaboration among a host of other benefits to the school.

In conclusion,

The ongoing pandemic has made it clear that digital transformation for school is an absolute necessity. Educational institutes need to evolve their approach to teaching and enhance their digital learning environments with School Management Software. Understanding the 2020 trends in school management software will enable them to offer optimum services and support to students, parents, and staff.

Examination Management System

Definitive Guide to Examination Management System

As of today, examinations are considered an important step in the learning progress of a student in almost all educational institutions. Traditional K12 and higher education systems and processes revolve around the examinations preplanned in advance.

With the large scale implementation of digital transformation tools, examinations are also digitized. Planning and conducting examinations requires a lot of focus and preparation. Digital software tools can reduce the workload of administrators by planning the examinations, preparing examination timetables, assigning examination halls and sending notifications to students about upcoming examinations.

Once the examinations are conducted, the marks can be entered into the same software to generate and publish results of the students.

This article is a brief guide to the examination management system features available in Fedena.

Features of Fedena Examination Management System

1. Support of different Gradebook standards

Different schools across the globe have different examination grading standards. Fedena’s examination management module supports some of the major grading standards in the world. This includes CCE(Continuous and Comprehensive Evaluation), GPA(Grade Point Average), CWA(Course Weighted Average), ICSE(Indian Certificate of Secondary Education), and Normal grading standards. In Fedena, you can select more than one grading system within a single institution. The grade books of the students will be generated based on the grading system selected while creating the courses. 

2. Customise Report Cards

Fedena provides features to customize the report cards in the gradebook according to the unique requirements of the institution. Report cards are one aspect of the institution that is usually branded in the institution’s theme. The printed reports that are given to the parents of the institution are different for each institution. Teachers can select one page or multipage template to start with and then go ahead with customization. 

3. Bulk Import of Examination Marks using CSV 

Once an examination is created in Fedena, then teachers usually enter the exam scores manually. Instead of that Fedena has a bulk import feature where the exam scores can be imported from a CSV file by batch tutors or administrators. This feature saves the precious time of teachers who can leave the bulk upload work to administrators of the institution or can do themselves from a simple spreadsheet.

4. Conduct Online Exam

The online examination management system provides a secure and safe way to conduct examinations to multiple students at the same time. The questions will be created and uploaded days or hours before the examination. Students can access the questions and start answering at the preset time for the examinations. If a computer and a high-speed internet connection are available, then thousands of students can participate in the examination at the same time. This makes it easy for educational institutions to conduct online examinations as the students can log in from their house to participate in the exam.

5. Communication & Announcements

While creating and scheduling the examinations, you can choose to send notifications to the students and parents along with the publication of examination dates in the school calendar. The alerts will be received as SMS and also parents can view the upcoming examinations from their mobile app.

The Workflow of Normal Examination Scheduling

Pre Examination:

1 – Create Course & Batches: Where the institute can record students’ details and later on institute can conduct different types of examination based on batch or course wise.

2- Select Grading System: Admin can set up the grading system applicable to the institution. You can choose one or multiple grading systems for your institution. After this, when you create a new course, you can select the grading system to be applied to that specific course.

3- Ranking & Grading Level: Admin or teacher can define different ranking or grading level based on the percentage scored in each subject and based on the number of subjects. This help in generating the student reports easily.

4- Exam Group: To set-up an examination, after configuring the grading system settings, next create an exam group. After creating the exam group, you can select the subjects to be included in that examination group, each subject’s maximum and minimum marks, date with start and end timings for each subject exam, etc.

5- Exam Timetable & Schedule: In advance, teacher or admin can plan for the examination and share the exam schedule in the timetable module, so that students can prepare themselves accordingly. Pre-created examination’s schedule will be available in the calendar that can be accessed by parents and students from their profile or from Fedena mobile app

6- Send Notification About Upcoming Exam: Along with SMS or email feature, institutes can take advantage of push notification also and send a real-time notification to parents to alert them regarding the upcoming examinations.

During Examination:

1- Mark Attendance: Using Fedena Attendance Module, teachers can easily make the attendance just in a click. They have to no longer depend on pen and paper, this process completely digitize the attendance procedure and this minimizes the paper wastage and let you store all data at a single place. To eliminate the proxy attendance and make the whole process automated institute can integrate the biometric device with Fedena.

Post Examination:

1- Reports and Gradebook generation: Once the examinations are over, the marks can be entered for each subject. Teachers can enter marks for each students along with remarks. Based on the grading system selected, the marks entry process and steps will differ. Once the marks for students are entered, there are various reports available in Fedena combining data from other modules like attendance.

According to the grading system selected, there are many preconfigured reports available in Fedena. There is also option to export as CSV reports. Fedena has a dedicated section to configure and generate gradebooks.

Gradebook also referred to as report card or mark sheet or scorecard is any system used to record a student’s progress during the academic year via marks or grades. To know more about how to generate gradebooks in Fedena, check this article.

Examination Module

How to choose the right Exam Management System?

Choosing the right exam management system for your institution is very similar to selecting an ERP software.

1. First you have to study the institutions around who have similar grading standards. Find out which software they are using to manage their examinations.

2. Then research for more software providers in your geography. Then invite them to give demo in your institution. It will be better if you have an a-team of 5 to 6 people selected from the staff of your institution to do the research and selection process.

3. Keep an eye on the pricing of the software. Some software is priced based on the number of students and some others provide the software for a flat price.

4. Then calculate the total cost of ownership(TCO) of the software for the next five years. This is prepared by adding up all the possible costs that can incur while using the software which includes licensing costs, annual maintenance costs, resource salary, etc.

5. Then you can decide the best software based on this research.

Conclusion

Since examinations are the key process in the academic activities of an institution, a good examination management system is must for the smooth running of the institution as well as to achieve the goals of the institution. Fedena as an ERP coordinates the different aspects of running an educational institution. Along with the examination management system, Fedena has many other modules which can be used to manage your institution better. For more information, contact a Fedena expert.

advantage & disadvantages of online learning

Advantages and Disadvantages Of Online Learning

One of the most oft-used terms after the pandemic is the term “New Normal.”

The new normal in education is increased use of online learning tools. The COVID-19 pandemic has triggered new ways of learning. All around the world, educational institutions, are looking towards online learning platforms, to continue with the process of educating the students. 

The New Normal now is a transformed concept of education with online learning at the core of this transformation. Today, digital learning has emerged as a necessary resource for students and schools all over the world. Not just school and classes but even 

For many education institutes, this is an entirely new way of education that they have had to adopt. Online learning is now applicable not just to learn academics but it also extends to learning extra-curricular activities for students. In recent months, the demand for online learning has risen significantly, and it will continue doing so in the future. 

As with most teaching methods, online learning also has its own set of positives and negatives. Decoding and understanding these positives and negatives will help institutes in creating strategies for more efficient delivery of the lessons, ensuring an uninterrupted learning journey for the students. 

What are the advantages of online learning?

1. Efficiency

Online learning offers teachers an efficient way to deliver lessons to the students. Online learning has a number of tools such as videos, pdfs, podcasts and teachers can use all these tools as part of their lesson plans. By extending the lesson plan beyond traditional textbooks to include online resources, the teachers are able to become more efficient educators.

2. Accessibility of time and place

Another advantage of online education is that it allows students to attend the classes from any location of their choice. It also allows the schools to reach out to a more extensive network of students, instead of staying restricted by the geographical boundaries. Additionally, online lectures can be recorded, archived and shared for future reference. This allows the students to access the learning material at a time of their comfort.

Thus, online learning offers the students accessibility of time and place in education.

3. Affordability 

Another advantage of online learning is reduced financial costs. Online eductation is far more affordable as compared to physical learning. This is because online learning eliminates the cost points of student transportation, student meals, and most importantly, real estate. Additionally, all the course or study material is all available online, thus creating a paperless learning environment which is more affordable, while also being beneficial to the environment.

4. Improved student attendance  

With online classes, since the classes can be taken from home or location of choice, there are fewer chances of students missing out on lessons. 

Online-Classes

5. Suits a variety of learning styles 

Every student has a different learning journey and a different learning style. Some students are visual learners, while some students prefer to learn through audio. Similarly, some students thrive in the classroom, and other students are solo learners who get distracted by large groups. 

The online learning system, with its range of options and resources can be personalized in many ways. It is the best way to create a perfect learning environment suited to the needs of each student. 

What are the disadvantages of online learning?

1. Inability to focus on screens

For many students, one of the biggest challenges of online learning is the struggle with focusing on the screen for long periods of time. With online learning, there is also a greater chance for the students to get distracted easily with social media or other sites. Therefore it is  imperative for the teachers to keep their online classes crisp, engaging and interactive to help students stay focused on the lesson.    

2. Technology issues 

Another key challenge of online classes is internet connectivity. While internet penetration has grown in leaps and bounds over the past few years, however in smaller cities and town, a consistent connection with a decent speed is a problem. Without a consistent internet connection for students or teachers there can be a lack of continuity in the learning for the child. This is detrimental to the education process. 

3. Sense of isolation 

Students can learn a lot from being in the company of their peers. However, in an online class, there is minimal physical interactions that students and teachers. This often results in a sense of isolation for the students. 

In this situation, it is imperative that the school allow for other forms of communication between the students, peers and teachers. This can include online messages, emails and video conferencing that will allow for face-to-face interaction and reduce the sense of isolation. 

4. Teacher training 

Online learning demands the teachers to be technology-friendly and have a basic understanding of using digital forms of learning. However, this is not the case always. Very often, the teachers have a very basic understanding of technology. Sometimes, they don’t even have the necessary resources and tools to conducts online classes. 

To combat this, it is important for schools to invest in training the teachers with the latest technology updates so that they can conduct their online classes seamlessly. 

5. Manage screen time

Many parents are concerned about the health hazards of having their children spend so many hours staring at a screen. This increase in screen time is one of the biggest concerns and disadvantages of online learning, Sometimes the students also develop a bad posture  bad posture, and other physical problems due to staying hunched in front of a screen. 

A good solution to this would be to give the student’s plenty of breaks from the screen to refresh their mind and their body. 

What do you think are the other advantages and disadvantages of online learning Do share your thoughts in the comments below. 

trends in online video teaching

11 Trends in Online Video Teaching that is defining K12 education in 2020

It is more than a decade now after the online learning tools started penetrating the K12 market. Started with free learning management systems like Moodle which helped the teachers to create lesson plans and content for their subject topic to share with the learners in advance. Uploading video tutorials started recently with the availability of high speed internet globally.

Now in the present COVID crisis, we also saw the rise of live video teaching and learning using different video conference tools. 

There are various methods to teach students while teaching online. This includes digital textbooks to animations to game-based environments.

Online video teaching is the most popular and easiest method for the majority of teachers to implement as part of their online teaching strategy. All it requires are some good quality video lectures prepared in advance.

The following are some trends in online video teaching that is defining K12 education in 2020:

1. Recorded lectures

Recorded lectures help students to revise the topics later and is also helpful to the students who missed the live class. Also equally helpful to the students who attended the class but didn’t get time to take notes of all points discussed during the class. Recorded lectures also helps students with learning difficulties. Those who have dyslexia find it easy to learn from recorded lectures than from live classes. Recorded lectures are also a great way to access the lectures of previous years and also helps the institution to show the lectures from teachers who are no more working in the institution.

2. Augmented Reality

Augmented reality provides interactive animations embedded within the environment with the help of devices that can be worn by the users. Augmented reality teaching is different from virtual reality teaching. This method is costly at the moment because of the requirement of hardware devices for each user. But this has not stopped teachers from trying it in their online video teaching. Even teachers in remote villages of India had tried implementing augmented reality in their classrooms. The augmented reality method also provides students an opportunity to create their own content.

3. Artificial Intelligence

Artificial intelligence is now everywhere including classrooms. By integrating artificial intelligence with video teaching, the videos can be delivered in a more impactful way to the learners. The AI will learn which videos students are watching, which videos they are skipping and within videos, the specific content and time the students are focusing on, etc. All these observations by AI provide feedback to teachers for improving video creation and also helps the learners automatically based on their individual learning methods.

4. Personalized learning modules

Each student learns in their own unique method and pace. It is impossible for teachers to manually give individualized attention to each of these students. But with the basic knowledge in student psychology, teachers can personalize the learning modules by broad student categories and with the help of AI it becomes further easy to personalize the learning modules to different students. The AI learns automatically when the student learns and improvises the personalizations on the go.

5. Gaming based learning

Usually, it is boring and difficult for learners to sit through hours of video lectures in a single day. But if a game-based approach is given, the same students who stopped learning after a few minutes will sit for hours on the topic of learning and participating in tests for the learning outcomes. This method has its own advantages and disadvantages. Teachers are anyhow implementing game-based learning in their online video teaching strategies. Game-based learnings also train the students to collaborate, communicate, interact, and work in teams. What really happens in online video teaching is not game-based learning, but gamification of the video and other content being delivered by the teachers and consumed by the students.

6. Promote self-directed learning

The nature of learning from online video classes promotes more self-directed learning. The video lectures are uploaded in the learning management systems and students are advised to explore and learn in their own preferred time and location. Students start learning at their own pace and soon finds out their own best learning methods. The AI integrated into the tools also keeps a note of the same and starts delivering videos optimized to the learning methods of students. The self-directed learning method also prepares the students for their future higher education, where self-directed learning is the key.

7. Evolution in examination methods and process

Online video teaching and implementation of AI have changed the way examinations are conducted. Examinations methods and process are always evolving and that too on the go. “Proctoring” of exams based on AI is the new standards because logistics and infrastructure are no longer a limit to conduct examinations. The intelligence embedded in to the examination tool makes sure that the examination is conducted fairly. This allows students to take the examination even while at their home and can still make the results fair.

8. Evolution of LMS to LXS

Learning Experience Systems(LXS) is the new favorite phrase of educators and ed-tech companies. LXS provides rich learning experience systems for students to learn by interacting with rich and embedded media. In earlier days, the Learning Management System(LMS) included only content as it is. Text, Video, and animations used to explain topic after topic. With LXS more interactivity is given to the overall content. The help from experts are required to create content for LXS and may be costly to be implemented by all schools. But this trend is going to stay here.

9. 5G led immersive solutions for teaching

5G haven’t reached all parts of the world. With the kind of upload/download speeds 5G provides and the power of 5G this is going to change the way video teaching and other forms of online learning presently happening across the globe. Even though the 5G handheld devices are going to be costly initially, it will be implemented and tested by a few teaching experts as the future of online teaching. 2020 is a year of demonstration of 5G led learning possibilities. Many of us will have to wait before we access true 5G in our every day life.

10. Learning becoming more optimized

Learning is becoming more optimized with the implementation of online learning tools. With the methods explaining above like the impact of AI, the teachers across the globe can provide optimized learning experiences to their students even with the difference of resource availability across different schools and geographies.

11. The emergence of more ethical and privacy issues

With the penetration of online teaching and learning everywhere and the speeds at which these contents are delivered, more concerns are expressed by experts regarding the ethics and privacy of these advanced technologies in the learning activities of students. As the technologies are getting implemented at a faster pace, there is not much time left to discuss these concerns in advance. The concerns arise and are expressed once the technology is implemented and students start using the same.

With the availability of high-speed internet and smartphones everywhere, all teachers and students across the globe are enjoying the benefits of online video teaching. Even during the recent pandemic crisis, online video teaching proven to be a savior to teachers and students. The benefits of online video teaching are much more than support during the pandemic. Contact an expert in your network to know more.

impact of Covid on education

Impact of COVID on Education System

The Pandemic Transformed The Education Sector Across The World. Here Is A Glimpse Of All The Changes Covid-19 Has Triggered In The Education System.

March 2020 will forever be remembered in history as a time when all the school, colleges and educational institutes across the world shut down. 

While no one was prepared for the pandemic that hit the world, the education system was one of the most disrupted sectors. 

According to a report by the United Nations, the closure of schools and other learning spaces impacted 94 percent of the world’s student population. It affected nearly 1.6 billion learners in more than 190 countries and all continents.

However, it is commendable how quickly and efficiently the global education sector adapted to the new normal.

On one hand, this crisis has stimulated unprecedented innovation within the education sector and given us all newfound appreciation for the role of teachers and educators. On the other hand, the pandemic has highlighted the extreme economic and social inequality between students. It has brought to attention the need for better training for the teachers in new methods of education delivery.

Here are some ways the pandemic has transformed the education sector across the world:

1. A wide range of distance learning tools

As soon as the pandemic struck, one of the key priorities for schools became to ensure learning continuity for the students. During this time, many schools shifted online using tools such as Google Meet, Microsoft Meeting etc. to ensure that the classes could continue without disruption. In areas with limited internet connectivity, local governments launched radio and television programs, together with the distribution on print materials to ensure uninterrupted learning.

2. New methods of assessment with learning management software

While many schools closed or canceled exams, many institutes also opted for alternative modalities, such as online testing and exams. In online testing, the students’ progress is monitored with the help of learning management systems and apps. This ensures rapid learning assessments and helps to identify learning gaps faster than the traditional methods.

3. Development of new tools and resources to promote inclusive learning

As countries adopted distance learning practices, students with disabilities faced and struggled with many barriers. This prompted many organized to innovate and develop tools and technological resources for learners with disabilities and their parents. This included enhancing accessibility features, such as audio narration, sign language video, and simplified text to ensure that learners with disabilities could continue their studies. 

4. Support for the teacher’s needs

From the onset of the pandemic, teachers were immediately tasked with implementing online classes without sufficient guidance, training, or resources. Teachers across the globe were largely unprepared to support this continuity of learning. They were forced to adapt to new teaching methodologies overnight. This highlighted the need to give teachers training in basic digital skills and alternative methods of education delivery. 

5. Online appreciation for teachers and educators

As students continued to struggle to learn from home, across the world, there was an outpouring of parents’ gratitude for teachers, their skills, and their invaluable role in student well-being. Traditionally, the teacher’s role in the student’s life was rarely recognized. The pandemic forced society at large to recognize that schools and teachers play an important role in the student’s academic life, helping them form bonds with their peers, build confidence and help them fulfill hopes and dreams.

6. The changing role of parents in education

For decades parents played the role of mere spectators in the education of students. However, the pandemic has forced many parents to take a more active role in the education of their students. Whether it is supervising the students during online classes or simply homeschooling the students, the pandemic has made parents and teachers allies as they work together to meets the students’ pedological goals. 

7. Increasing disparity between students

The current crisis has exacerbated the pre-existing education disparities by reducing the opportunities for many of the most vulnerable children, and students, especially those living in poor or rural areas. The lack of smartphones and devices for online education, especially amongst the underprivileged has led to a loss in education for many. These learning losses threaten to extend beyond this generation and erase decades of progress, especially in the case of girls and women’s education. 

The Covid-19 pandemic has had a major impact on education – both positive as well as negative. 

But these changes have also highlighted the promising future of learning. Today, the need of the hour is to accelerated changes in modes of delivering quality education, through the use of digital resources such as learning management software. However, it is also imperative that children and youth affected by a lack of resources or enabling the environment not to be left behind and get access to learning.  Another key learning is the need to give the teaching profession better training in new methods of education delivery, as well as support. 

Last but not least, we must not forget that the COVID-19 crisis and the unparalleled education disruption is far from over. 

As schools contemplate reopening themselves for traditional classes, there will be a new set of changes made in the way schools approach classroom education while maintaining the norms of safety and social distancing. 

These decisions made by schools and governments with regard to education during the pandemic will have enormous social and economic consequences. These implications will have lasting effects on educators, children, youth, and societies as a whole.

Google Meet App Safe

Is Google Meet App safe for Online Classes?

As of today, 120 million students and educators all around the world are using Google’s “G Suite for Education” to create, collaborate, and communicate despite school closures during this COVID pandemic crisis. Recently Google made their virtual meeting and collaboration platform “Google Meet” to work even better for schools and colleges by improving safety and security features considering the needs of schools and colleges.

Google Meet + Classroom for Schools and Colleges

For decades schools and colleges have used traditional and complex learning management systems(LMS) to manage online class content. With the recent digital transformation trends, more educational institutions have started implementing advanced LMS and video conferencing tools. Along with startups, technology giants like Microsoft and Google also started promoting their digital teaching and learning tools. Google recently integrated Google Classroom with Google Meet so that teachers and students find it easy to access and join the meeting directly from their online classroom.

The COVID pandemic impact exponentially increased the interest and demand in online classroom and video conference tools. Google Classroom integrated with Google Meet was the default choice for many educators in schools and colleges. And above all, educators liked the fact that Google Meet is a free tool. Anyone with a Google Account can create a video meeting, invite participants, and meet for up to 60 minutes per meeting for free. 

Advantages of Google Meet for Schools and College

Google Meet contains features to simplify the video conferencing needs of schools and colleges. The features include scheduling and recording of meetings, screen share to share desktop and presentations, ability to conduct large meetings with up to 250 participants, and Livestream of events where you can allow up to 100,000 viewers to watch the live broadcast of the event.

Even though Google Meet is primarily used by businesses, it carries many advantages for users from schools and colleges. The teachers, students, and parents involved in the school and college operations think and behave differently from the professionals who use Google Meet for business-related conferences. The advantages for schools and colleges include:

  • The simplicity of Google user experience for teachers and parents

All the teachers and parents have some basic experience in using Google tools and they like the simplicity of Google interface when compared to other advanced video conferencing and online classroom tools.

  • Meet with everyone with a Google ID

Compared to other platforms, Google Meet doesn’t require you to create a different username and password. Anyone with a Google/Gmail id can start using the platform. This makes it easy for users to join a Google Meet.

  • Quality 

Google Meet is optimized for speed and quality by the Google engineering standards. The video and audio are of high quality even on low bandwidth.

  • Security, Safety & Privacy

Google Meet is built by following the best security, safety, and privacy standards. As schools and colleges are more concerned with the privacy and safety of their data, Google Meet is one tool in the market that you can trust to use for online classrooms and video conferences.

The safety features of Google Meet App for Online Classes

Safety by Technology

  • Encryption – Encryption is used to prevent unauthorized access to communications happening over the internet. There are different encryption standards and technologies available to prevent unauthorized third parties from stealing your data. All data in Meet is encrypted in transit by default between the client and Google for video meetings on a web browser, on the Android and iOS apps, and in meeting rooms with Google meeting room hardware.
  • Cloud Servers of Google – Google Meet is powered by the latest cloud technology standards and this helps the institutions to collaborate with the parents and students safely because whichever location or device the users are accessing the platform, one can trust the Google technology to safeguard their data. The benefits of Google’s defense-in-depth approach are available to the schools and colleges also while using Google Meet and Google Classrooms. The defense-in-depth approach includes purpose-built infrastructure, Google-controlled hardware stack, private and encrypted global network, layered data center security, internal privacy and security expertise, and robust security auditing/certification program. Read more on Google’s security here.

Safety by Standards

  • Data privacy standards – Google not only follows data privacy standards but also actively push for more and improved data privacy measures. Also G Suite for Education, which includes Meet, does not use customer data for advertising. Google Cloud does not sell customer data to third parties. Meet does not have user attention-tracking features or software. Read more about Meet security and privacy for education

Safety by Best Practices

  • Counter-abuse measures – Google Meet also follows the best counter-abuse measures. This includes approval required for external participants to join the meeting. Also Google Meet has Improved meeting moderation controls and protection against reusing finished meetings.

Fedena Google Meet integration

Fedena is now integrated with Google Meet so that the teaching and learning practices can be continued without interrupting the administrative features available in Fedena. Once you have enabled Google SSO to your Fedena instance, added Google Calendar API to your Gsuite account, and enabled the GMEET plugin, your Fedena instance is ready to create virtual meetings using Google Meet. You can access the Google Meet from the collaboration menu in Fedena.

Conclusion

Along with Google Meet, Fedena is also integrated with other popular video conferencing tools like Zoom and Big Blue Button. Here is the blog post explaining how Fedena helps in conducting and coordinating online classes in your institution. If you liked the Google Meet features for schools and colleges and are already interested to implement Fedena in your institutions, contact us today.

GPS tracking system for school

Importance Of GPS Tracking System For School Buses

Decoding the role of a GPS Tracking Software in maintaining student safety

What is GPS Tracking System?

GPS tracking software is a satellite-based navigation device that helps you locate the exact location of a particular object, person, or other things that you may wish to track. The software uses the latest smart technology of the Global Positioning System to determine the precise location of the object and ensure that it gets updated in real-time.

How Does GPS Tracking System For School Buses Work?

A school bus tracking system coupled with a school bus tracking app on the mobile devices of the parents and school administration team gives constant updates on the whereabouts of the vehicle. Using Global Positioning System (GPS) all that is needed is a smart device with the school bus tracking installed in it.

What Is The Importance Of GPS Tracking System For School Buses?

Schools and school transportation companies have one key responsibility – to ensure the safety of the students and make certain that the students commute to school and back on time. A GPS school bus tracking ensures that the school bus administration team has all the up-to-date information about bus location, driver actions, and vehicle. This benefits the school and the parents in several ways. 

Here are some important benefits of using tracking software for School Buses:

  • Ensure Real-time Tracking and Access to Location Information

A school bus with a GPS system allows for real-time location tracking. With this, both the school authorities and parents can track the school bus in real-time. The GPS tracking system ensures that parents are sent alerts as soon as the bus leaves the school premises. They can also follow the route of the bus on the app so they are aware of any deviation in the route or any delays because of traffic. 

In the event of the school bus arriving late for either a pickup or a drop, it immediately notifies the school and the parents on the app, thus reducing any stress.  This feature is especially useful when the students are going on school trips, excursions, sporting events or school picnics outside of the traditional school hours.

This real-time school bus tracker is an advantageous feature that the school can promote as one of their measures to ensure child safety.

  • Ensure Driver Accountability and Responsibility

When the parents use the school transportation system, they place all their trust in the school administration team and the bus drivers. Hence it is very important for the school to have a system where the drivers are accountable for the safety of the students, and the maintenance of the buses. 

The school GPS tracking system prevents the driver and bus staff from indulging in any foul play as they know that they are in constant real-time surveillance.

Thus, this acts as a rein to keep the driver accountable and responsible for his actions.

Additionally, the school bus driver is also held accountable for factors such as driver punctuality, number of trips, hours of travel, fuel usage

For instance, the school administration team can receive updates every time the bus is on the move. This ensures that the school bus tracking device sends an alert of the school transport administrator every time the school bus engine is switched on. This prevents the unauthorized use or fraudulent use of the school bus. 

  • Ensure Compliance of all Traffic Rules and Adhere to Speed Guidelines

A common challenge that schools struggle with and a common complaint that all schools receive about their school drivers and school busses is that drivers often violate traffic rules. Complaints such as speeding, breaking signals are very common with school bus drivers – many of whom are in a lot of pressure to reach their destination on time. 

The school bus GPS tracking system not only provides real-time location of the bus, but also helps the school to monitor other logistics like speed, routes etc. Additionally, the school bus GPS tracking system also provides proof of misconduct on the road, in case the driver denies unnecessary speeding or deviating from the route. 

This ensures that the students are safe in the school bus as they are remotely monitored during the commute.

  • Ensure a Reduction in Resource and Time Wastage and Augment Efficiency

Schools have a limited number of busses. This makes it very important for schools to ensure that there is no time or resource wastage when it comes to the school busses. The use of the school bus GPS tracking system increases efficiency manifold by monitoring the buses and thereby reducing costs. School authorities can monitor bus routes over a period of time to understand the time and fuel investment for a specific route. Based on this information, they can explore alternative routes that can save time as well are as less fuel-intensive. Shorter routes also mean that students reach home faster, the school saves fuel money and minimizes idle time for the buses. This goes a long way in saving costs for the school. 

  • Ensure Better Scheduling by Anticipating Delays 

Often the school busses get delayed because of massive traffic jams. These delays often become a source of stress among the parents, who need to shuffle their schedules according to the revised drop or pick up time. The parents also have to ring up school authorities to understand the cause of delay and get the revised schedule. This wastes the time of the school but by tracking the school bus in real time, parents are immediately ware of any delays in the arrival of the bus. It also notifies parents in case of breakdowns in the bus. Similarly, if buses get late while coming to school, real-time tracking allows school authorities to reschedule important tests, exams or assemblies until the students arrive. This prevents any academic or cultural loss that the child may face due to no fault of theirs.

In conclusion, 

Today, schools need to understand the importance of child safety and invest in GPS tracking apps that offer numerous advantages to the school and the parents. School management software with a school bus management module enhances the safety and security of the students making it the need of the hour for every educational institute.

Fedena offers a school transport management module using which the institute not only tracks the school bus in real-time but also manages the entire fleet management system from a single platform.

benefits of college management system

Benefits of Fedena College Management System

Deal all administrative challenges with ease via Fedena College Management System

Within a few years, a new generation will inhabit our school, colleges, and educational institutes on learners. This new generation is known as Generation Z, or iGen and it comprises people born after the mid-1990’s.

While millennials with their devices and electronic gadgets are considered to be tech-savvy, the Gen Z college students are in a completely different league. They have been immersed in technology their entire lives and can be called tech natives.

Unlike the previous generation of students, these new-age learners consume technology in every aspect of their lives – from researching and studying online, to even socializing and using technology for their entertainment. Therefore, to nurture the minds of students of these learners need a learning environment that leverages technology with an effective college management system. An effective college management system like the Fedena College Management System simplifies the work processes of the institute and automates tasks.

The Online College Management System contains the entire student information systems and management information systems. The software is built for colleges, universities, and other higher educational institutes. It ensures the effective management of the entire life cycle of a student, parent, and faculty within the college. It also helps to manage the financial, academic, and administrative activities of the institute and can be easily used by teachers, administrative staff, students, and parents. 

We have also compiled a list of the various benefits of using the Fedena College Management System:

1. Hostel Management

Many students travel to other cities and countries to pursue their higher education. It is therefore important to have an efficient hostel management system. The Hostel Management Module offers various features for the flawless execution of the hostel administrative tasks.

  • Hostel Records

This feature allows you to add and delete all the hostel associated with your institute. It gives you a bird’s eye view of the hostels in your network, number of rooms, types of rooms and the number of students occupying each room.

  • Room Assignment

This feature helps you keep track of all the rooms in the hostel, check their availability, determine the rent and assign students to each room.

2. Fees Management

This feature helps the administrative team to easily collect the fees from the students, maintain fee records, issue receipts and send automatic fee reminders to the parents.

3. Alumni Management

The Alumni Module in College ERP System helps the institute to keep the ex-students connected with the institute and the current students. The software connects the current students and employees of your institution with alumni through events to help build relationships and networking opportunities. Using this feature, it is easy to access the contacts of the alumni, send them event invites, automatic reminders with easy RSVP features. 

4. Attendance Management

Daily attendance – whether for a single class or for the entire day is a mandatory routine of every student’s life. The attendance management module of the software allows the instructor to accurately and effortlessly record the attendance of the student. The software generates regular attendance reports – which can be sent to the parent’s email and will be accessible as a report in each student’s profile.

5. Admission Enquiry 

Admission enquiries usually can take up a lot of time of the college administrative team. With the help of the Fedena College Management System, digitizes the entire admission enquiry process.  Enquiry and Registration process during the process of student admission. The system uses a digital admission enquiry form that automates the admission enquiry collection – from collecting the data, sorting out the various parameters and sending them updates and communication about the admission process. 

6. Online Classes

Fedena integrates with various video conferencing apps, which helps lecturers and trainers to conduct their classes online for the students to access from at any time or place of their location. Fedena allows for a Zoom, Bigbluebutton and Google Meet integration so that the students can even attend the live classes when it is impossible for them to attend regular classes.

7. Communication

Open and easy modes of communication are essential for the effective module of any college. This communication is not just restricted to student -teacher communication but also involves communication with parents, administrative staff, other peers etc. 

The Fedena communication module offers various communication tools from emails, SMS, broadcast messages, making it the perfect internal communication tool for any college or university. 

8. Payroll Management

Payroll management is an essential feature in the Fedena College Management Software. The module manages various functions such as salary calculation, salary deduction and payslip generation

9. Certificate Generator

The Fedena College Management Software helps the school to generate a variety of certificates for the teachers and students. The certificates include academic certificates, transfer certificate, leaving certificate, extracurricular activity participation certificate, migration certificate etc. The Fedena certificate module not only generates the certificates but it also keeps a digital record and copy of all certificates for easy access in the future. 

10. Payment Gateway Integration 

The Fedena College Management Software allows for a payment gateway that can be easily integrated to handle online fee payments. This safe and encrypted payment gateway allows parents to make various payments using cards, UPI, net banking, and other secure methods. 

Thus parents no longer have to visit the institute and spend time in a long line for paying the college fees. The same can be easily managed through the Fedena College Management Software.

Conclusion, 

In recent years, technology has changed the way colleges and universities function. A college management system empowers college to manage regular tasks with any stress or hassle.

Today, leading colleges and universities across the world are opting for a College Management Software to handle all administrative processes digitally. Fedena Software is a comprehensive digital tool that efficiently manages various departments and streamlines all aspects of GenZ student life. It’s feature-rich solution manages all the  college departments and processes making it the perfect tool to help your college transform itself for the new age college student

virtual classroom solution

Must-Have Features Of Virtual Classroom Solution

Top features of virtual classroom solution to help students engage and learn better 

Schools and educational institutes across the world are adopting and adapting to virtual online classes. One of the most significant considerations for schools and educational institutes while selecting a virtual classroom solution are the features offered by the various platforms. 

What virtual classroom solution will enable my students to learn most effectively?” 

“What platform offers the best features that simplify the teaching process for my teachers?” 

“Which virtual classroom software has the best features will meet the various needs of all my students, without being too intimidating for teaching and learning?”

These are essential questions that every school management team ponders over when deciding on the best virtual classroom solution.

We have compiled a list of some of the best features that are a must-have for every online classroom to be effective and help the students learn in the best possible manner:

  • Compatible Across Devices

Students and teachers engaging from home will access an array of devices. While some students will be able to use the latest smartphones and tablets, others will use older laptops and computers. Hence the virtual classroom solution must be compatible across all devices and on all platforms including Android, iOS and Windows.

  • HD And Live Video Streaming Capability

Learning online or in the virtual classroom is not merely offering the students recorded videos and prerecorded lectures. The best way to stimulate a traditional classroom is to allow the teachers to live-stream their lectures in a way that the students can see the teacher and vice versa in real-time. Real-time video and audio streaming give a real look and feel to virtual classrooms. Here students can use the web camera and the microphone to interact with the teacher and clear their doubts. Live-streaming of the classroom lecture will help the teachers understand how the students will are understanding the concepts being taught.

  • Grid View  

The grid view feature of a virtual classroom solution allows the students and teachers to view each other on one centralized screen. This enables the teachers to view the students all at once and evaluate their response to the teachings, as they would in a traditional classroom, with no extra visual distraction. 

  • Security

Another important feature for the virtual classroom is the security and the ability to ensure that no outsiders can join the session. It is therefore essential that all users be authenticated before joining a virtual classroom. This can be done through passwords and private meeting links. Additionally, students and teachers should have access to the class content such as subjects, assignments, exams etc. According to their authorization privileges. Also, any communication that reveals personal information of the teachers or the students should be encrypted.

  • Screen Sharing and Live Presentations

Screen sharing and live presentations allow the teachers to share their on-screen activity in real-time with all participants in the virtual classroom. With the help of the share screen feature, the teachers can physically demonstrate activities and concepts to the students. This facilitates problem-solving capabilities and enhances the learning of the students.

  • Controls for Meeting Hosts

Irrespective of whether it is a traditional classroom or a new virtual classroom, it is essential for the teacher to manage the class effectively as a poorly managed class can break the learning experience. In a virtual classroom, an essential feature is the ability to restrict access to functionality when needed. This will prevent the students from talking over one another and facilitate engagement and learning. Some functions that can help manage the class are muting participants, hand-raising, and the ability to turn functions and features on and off for either one student or for the entire class. 

  • Interactive Digital Whiteboard and Other collaborative tools

A digital white can be compared to a traditional marker board or chalkboard in the classroom. The teachers can use to teach using equations or diagrams. But in the virtual classroom, the interactive digital whiteboard has a broader scope. It serves as a virtual collaboration tool where participants can draw, sketch, and write together to share thoughts, ideas and conclusion. The digital whiteboard is available to all participants in the classroom, and they are a great way to keep the learners engaged and help them collaborate.

  • Communication tools such as group chats and break out rooms

Collaboration is essential to help learners stay engaged and interested in the classroom. Tools like group chats, group messaging and breakout rooms help the students stay connected with their peers and help initiate the feeling on an actual classroom collaboration. These tools help the teacher divide the class into groups and assign individual and group tasks.

  • Recorded and Archived lessons

Online sessions can be recorded and archived for students to revisit the lessons as needed. These also help the students who were absent to catch up on class.

  • Cloud Storage and Backup

Cloud storage solutions are an excellent aid for teachers who want to store their classroom data and access it from any location. It also helps teachers to store and distribute the study among many students. Students too can access their class data, assessments from any location of their choice.

Conclusion

Virtual classrooms are a boom for schools as they allow the teachers and students to engage and interact online in a way similar to the traditional classroom. Students can continue their learning journey without any disruption or interruption in their education. With the above-listed features, schools can select a virtual classroom solution perfect for their learning needs. 

Fedena offers integration with various video conferencing platforms such as – Google Meet, Zoom & Big Blue Button. Using which institute can easily conduct online classes and web meetings. To learn more about the integration, follow the link – https://fedena.com/erp/video-conferencing-app-integration-fedena

advantages of virtual classroom

Top Advantages Of Virtual Classroom During Lockdown Time

Virtual Classroom – The Best Solution During Periods Of Lockdown

Understanding The Top Advantages Of Virtual Classroom During Lockdown Time

2020 has been an unprecedented year for every person across the world. 

One of the most affected sectors has been educational institutes schools, colleges and universities had to grapple with being closed overnight. The imposed lockdowns in various parts of the world disrupted the learning process. Many schools shut down physical classes, forcing students to stay home. 

This sudden closure had emotional and psychological repercussions for families. Many parents and students continue to struggle with the new challenges of staying at home and adjusting to a new normal. 

It is often said that ‘Necessity is the mother of all Invention’. 

And accordingly, the education sector evolved to accommodate the new government regulations of safety and staying at home. Today, most schools and educational institutions offer online classes for their students to help them continue their learning journey. 

The Importance Of Virtual Classes

Research suggests the importance of a routine for kids. A fixed routine gives kids a sense of security, it helps them to develop discipline, confidence, and self-esteem. For students, a daily routine includes school, homework, and co-curricular activities. However, with schools shutting down, many students have found their lives turned upside down. The boundaries between study time, playtime, and hobby time are blurred. This has left students stressed and their sense of security diminished.

A virtual classroom or online school helps recreate a routine for kids. It keeps them engaged and ensures that they continue to learn despite the schools shutting down. The daily routine on morning classes, online homework, online assessments ensures that the students stay committed and disciplined towards learning. 

But Besides Uninterrupted Learning And Setting A Routine For Students, What Are The Other Advantages Of Virtual Classroom During Lockdown Time?

  •  Easy Access Through Devices

Virtual classrooms are easy to access as the students only need an internet connection with good speed and a computer, tablet or smartphone to attend class. Instead of the daily hassles of commuting to school through busses or carpools, now students only need to open their devices and it connects them to their classroom. 

  • Learn From The Convenience Of Place And Time

Since online classes allow for archiving lessons as well as recording the class, students have the option of revisiting the lesson at any time of their convenience. Furthermore, all the lessons are stored in the cloud. Thus, students are not tied to one single location or single device for their virtual class.

Virtual classes give the students plenty of time to digest the information learned, practice it, do their own research, and enhance their understanding of the subject. They can learn at their pace, instead of constantly struggling to keep pace with their peers.

  •  Around The Clock Learning

Virtual classroom solutions have an option for messaging the teachers and lecturers. This option allows the students to interact with their teachers at any time, to clear doubts, or ask questions. This however is subject to the time to convenience to all the teachers. 

  • Opportunity to Learn New Technology

Virtual classroom solutions such as Google Meet, BigBlueButton, Zoom etc. gives an opportunity for the students to explore and learn new digital tools. From creating PowerPoint for assignments to researching online, one of the biggest advantages of online classrooms is the digital proficiency and skill that the students are learning.

  • Interaction With Friends And Peers

Due to the strict lockdown and rules regarding social distancing, many students are struggling with isolation and feelings of loneliness. If left unchecked, these feelings can escalate to anxiety and depression. With virtual classes, students can interact with their friends and their peers. The sense of connection and camaraderie now continues in an online space. 

  • Can be Personalized

In the virtual classroom, the content can be personalized to meet the learning need and method of the students. For instance, visual learners can be directed toward learning videos. From online audiobooks to various other personalization tools, students can customize how they consume the lessons. This enhances and improves learning outcomes. 

  • Improved Attendance 

Since the students no longer have to travel to attend class, there is a considerable improvement in the attendance of students. There is a significant improvement in participation and interaction in the class as many shy students feel safer interacting with teachers behind a screen. 

  • Trackable Learning

The performance of students is easily trackable in online classes. In virtual classes, the data of every student including attendance records, test scores, exam results in stored online. This enables teachers to track students and understanding their learning curve easily. It helps the teachers to create online classes according to the learning patterns and the learning needs of students. 

  • Fun And Exciting

Most importantly, online virtual classes are a fun and exciting experience for students. The generation today is proficient at digital technology and have a good understanding of various devices from a young age. Thus, adapting to online classes in an easy and comfortable change for them. It breaks the monotony of traditional learning. Additionally, with an array of tools, even the most tedious topic can be made fun and exciting for the students.

In Conclusion 

Long before the pandemic prohibited face-to-face gatherings, many schools keen to maximize learning opportunities and improve their efficiency were benefiting from cloud-based solutions school management software. Schools need to invest in such technologies. There are many reasons for this. We live in an ever-changing world, and during any unexpected crisis, we must equip schools to function with compromising the education of the students. 

Virtual classrooms are not just the need of the hour today. They are the way of the future, and an increasing number of schools will look towards online school management software to ensure they are prepared for a brighter and better tomorrow.

NEP 2020

INFOGRAPHIC: Highlights from India’s National Education Policy NEP 2020

Recently the prime minister of India – Narendra Modi promulgated the new national education policy 2020. The national education policy directs the promotions and innovations in education amongst the people of India. The first education policy of India was promulgated in 1968 by the prime minister Indira Gandhi and the second one by prime minister Rajiv Gandhi in 1986. The second policy was modified in 1992 and it was almost three decades since a new education policy was introduced in India. The national education policy of 2020 is ambitious in its goals and can catalyze India’s development goals by educating the future citizens of the nation. 

The key highlight of national education policy 2020 in school education is the plan to achieve 100% GER in school education by 2030 with the reforms from preschool to secondary level from the present highest GER of 56% in grades 11-12. That is bringing 20 million(2 Crore) children back into the mainstream! Other highlights of the policy include replacing 10+2 with 5+3+3+4, focus on early Childhood Care & Education (ECCE), improving foundational literacy & numeracy, promotion of multilingualism, exam reforms, equitable & inclusive education, teacher recruitment and career path, vocational education, bagless days, etc. Check the infographics and read the policy document for details.

NOTE: Gross Enrolment Ratio (GER) or Gross Enrolment Index (GEI) is a statistical measure used in the education sector.  It shows the total enrolment in primary education, regardless of age, expressed as a percentage of the eligible official primary school-age population in a given school year.

NEP 2020
School Fees Payment Online

Perks to Manage School Fees Payment Online

The digitization revolution completely changed the way student fees are managed at institutions and paid by parents. Gone are the days with long queues in the administrative office on the day of fee payment and the big files containing the details of the fee collected and to be collected from individual students. And all the hassles regarding depositing the cash and cheques of collected fees and handling bad cheques are now fading slowly with the increased implementation of digitization software tools in all processes of running an educational institution. This trend is going to continue and take the entire education industry online with all the struggles of fee collection and payment a lost memory of the past.

Let’s have a look at how managing fees payment online can benefit your institution:

Even though the concept of online fee payment and collection looks very simple and straightforward, the benefits of implementing a proper online fee system and process for schools and colleges are multifold due to the inherent complexities in the structure of operations in a school or college. The same complexity works favorably when simplification in one layer brings benefits in multiple layers in the system.

benefits of school fees payment online

1. Userfriendly Interface

All interfaces and processes of online fees are userfriendly for parents, teachers, and administrators. The mobile app interface makes it easier for even non-technology savvy parents to pay fees with minimum training. The user experience design takes care of any possible errors that the parents can make while making fee payment online. The interface for administrators and institution owners are also simplified to view the fee collection details to check for information and other actions.

2. Easy to Implement & Master

With the plugin architecture of ERPs, it is very easy to implement a payment gateway in an institution. Other than the documentation required while taking a fresh payment gateway, there are technologically very few things to do outside inputting predetermined fields into the configuration window of payment gateway settings. Once implemented, it is very easy to learn and master as all popular payment gateways follow the same process to help users navigate between multiple payment gateways.

3. Simplified System

Once the payment gateway is implemented in the educational institution, it simplifies the entires system regarding fee collections which was distributed between multiple walls before. All reports are generated at a single location consolidating all activities.

4. Saves Time

The online fee payment and collection save time for parents and administrators. Along with time, it removes the travel costs associated with the earlier on-campus fee payment process. It saves time of students also which would have been spent on fee payment activities on the campus. The requirement of teachers to take care of the fee collections from their respective classes is also eliminated with the implementation of the online fee system.

5. Saves Storage & Paper

With the online fee system, the big files and papers associated with old methods of fee collection are no more required. This saves paper and storage space on the campus. There is no need to store receipt copies as the receipt is also generated and maintained online.

6. Automate Calculation

All the fee-related details like fine and discounts are auto-calculated and happen in real-time without the need of an administrator. This saves time for administrators

7. Fast payments

With digital payments, every payment is fast and instantaneous. As a result, the institution also gets the payment reflected immediately in their dashboard and in their bank account in one or two days.

8. Scalability

Due to the scalable nature of cloud technologies, the system can handle thousands of fee transactions happening at the same time. Especially on fee due dates, there will be hundreds of parents rushing to make fee payments. The system will autoscale to match to these spikes in demand.

9. Easily Customizable

The payment gateway configurations in the ERP allow customization to match to the unique fee structure of the institution. This customization stays independent of the default working algorithm of the payment gateway.

10. Safe & Secure

All payments made through the online fee system are safe and secure due to the encryption technologies engaged in the transactions. The fee system of a school or college works similar to the encryption systems used in online banking.

11. Enhanced Transparency

The online fee payment and collection system increase the transparency of the overall fee transactions and collections in the institution.

12. Reports & Analytics

Detailed reports and analytics are available for institution management and administrators to review the fee collection process and progress. Interesting trends and patterns can be observed in these reports and help with future decision making.

13. Data backup & Audit

Due to the digital nature of the system, the data backup is available all-time in case of any emergency. All fee transactions ever recorded are available in digital form in case required for audit in the future.

14. Notifications & Alerts

The frequent notifications and alerts to the users helps the institution in making sure that parents are informed well in advance and can expect most of the fee collection to happen on time. Parents are also helped by these notifications and alerts to stop them from forgetting important fee payment dates.

15. Available 24/7 from anywhere

The cloud technologies empowering the online fee payment and collection system makes the system available online 24/7 and from any location across the globe. This helps in fee collection irrespective of the location of the parent and allows last minute fee payments which are usually a case with busy parents.

16. Reduction in administrative cost

Due to the accomplished automation, all previous administrative costs in fee collection are brought down multifold in the form of fewer resources and less storage.

17. Integrations

The institution can integrate multiple enhancements with the fee collection system to help parents. This can be integration with loan providers or other fintech products available in the market that will be of interest to parents.

18. Forecastability

With the digital nature of all records associated with online fee collections, within a few months or years, the administrators and management can start making forecasts from the reports generated. This helps in better budget and cash planning.

Conclusion

As you have understood in this article, there are many benefits to managing school and college fees online. If properly implemented, an education ERP can work as the backbone for all your operational and academic activities. To know how we can help you in achieving your operational and academic goals, contact us today!